Divorcing as a business owner? Don’t let taxes derail your settlement

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Aug 25, 2025 | Business Tax

QuickBooks Online can boost your profitability—if you take full advantage of some of its more effective tools.

We like QuickBooks Online for a lot of reasons. It’s designed for small business owners, not accountants, so its language and processes are understandable. It offers all the tools you need to manage your income and expenses. It provides tools for tracking inventory, creating projects, and running payroll. It generates reports. Plus, it’s highly customizable, so no matter what kind of business you own, you can make it work for you

QuickBooks Online’s bookkeeping capabilities can ensure that you get the numbers right, but its benefits go beyond that. Many of its tools can actually help you make changes to improve your company’s profitability if you commit to using them regularly. Try incorporating these five features into your regular workflow for three months and see how they can:

1. Improve Customer Relationships

Your customers are good, and it’s often well-worth your time to cultivate good, long-lasting relationships with them. If you haven’t seen their name on an invoice for a while, send them a friendly, personalized email offering a one-time discount. Or tell them about new products and/or services that they might like. And don’t neglect your best customers. Let them know occasionally that you appreciate their business by sending them a freebie.

QuickBooks Online provides exceptionally detailed customer records that can give you quick insight into your customers’ history, their current status, and future opportunities. Beyond basic contact information, customer records offer comprehensive transaction lists and activity feeds that document your interaction with them. You can take notes and assign tasks, browse projects you’ve done for them, and see their current open balance and any missing payments. Connect Gmail or Outlook to QuickBooks Online, and you’ll be able to store conversations with them right in their records. You’ll find customer records by clicking the Home button in the toolbar, then Customer Hub, then Customers & Leads.

Sales by Customer

Maintain your customer records diligently, and QuickBooks Online can serve as a customer relationship manager (CRM). The Sales by Customer report can be a big help here.

2. Help Maintain Smart Inventory Levels

If you sell products, you know what a balancing act inventory management can be. Carry too much and you may be tying up more money than you need to. Cut your levels too close, and you risk not being able to fulfill some orders – and maybe even losing customers.

QuickBooks Online can help you track your inventory so you can minimize those problems. You’ll know instantly when you go to the inventory home page which stock levels are low, what your best sellers are, and whether there are any open sales orders or purchase orders. Inventory records provide details about each item. They also tell you what the quantity on hand is and whether any are on purchase order or sales order, as well as the reorder point that you set. Reports that are helpful here include Inventory Valuation Summary/Detail and Sales by Product/Service Summary and Detail.

To see inventory pages in QuickBooks Online, click All apps in the toolbar, then Inventory.

3. Accelerate Customer Payments

This is probably the most formidable problem that small businesses face. How do you get your customers to pay on time? You can, for example:

  • Charge late fees.
  • Decrease the number of days until the due date.
  • Offer a small discount for early payment.

Probably the best way to encourage timely remittances is to allow customers to pay electronically. You’ll need to set up a merchant account through QuickBooks Payments. Customers will be able to pay directly through an invoice, on site or in a store, or digitally (ACH and credit/debit cards, Apple Pay, PayPal, Venmo, etc.). Transaction fees will apply.

Payment methods

You can speed up payments by giving customers more convenient, faster options.

4. Improve Your Cash Flow

It all comes down to how much is coming in vs how much is going out. Keeping a close watch on your cash flow is critical. Positive cash flow is not the same thing as profitability, but the two are, of course, closely related. QuickBooks Online provides ways for you to monitor this. Click the Home button in the toolbar and scroll down until you see the Cash Flow graph. This will give you a quick look at todays and your historical cash flow. If this snapshot doesn’t mean anything to you (and it may not; it’s pretty simple), we can analyze your situation by running and analyzing QuickBooks Online’s report, Statement of Cash Flows.

5. Keep Track of Your Digital Paperwork

How do you keep track of what invoices have been paid? You can always run a report that you should be running regularly: Accounts Receivable Aging Summary. This will spell out who owes you money and who is late sending it in. Though you can customize this report, the default view will show you a list of customers’ (and related jobs’) names with six additional columns showing whether they’re up to date or a certain number of days (by range) late: Current, 1-30, 31-60, 61-90, 91 and over, and Total.

You can also see a visual of your outstanding customer payments. Click Home, then Sales & Get Paid, then Sales transactions. Colored bars at the top of this page show you how much money is tied up in Estimates, Unbilled income, Overdue invoices, Open invoices and credits, and Recently paid. Click on any bar to see a list of related transactions below.

Final Thoughts

QuickBooks Online can, in many small ways, help you achieve profitability, but it takes diligence on your part. If you’re not already taking these five steps regularly, try to work them into your accounting workflow. Taken together, along with the other things you do to get profitable and stay profitable, you should see your smart use of QuickBooks Online pay off. If you have questions, please reach out to our QuickBooks team to learn more.

Reminder

Don’t forget that QuickBooks Desktop will be sunsetting in May of 2027, making now an important time to switch over to QuickBooks Online if you haven’t already. Please reach out to us to schedule a consultation to learn more.
 

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Divorce is stressful under any circumstances, but for business owners, the process can be even more complicated. Your business ownership interest is often one of your largest personal assets, and in many cases, part or all of it will be considered marital property. Understanding the tax rules that apply to asset division can help you avoid costly surprises.

Tax-free transfers

Most assets — including cash and business ownership interests — can be divided between spouses without triggering federal income or gift taxes. Under this tax-free transfer rule, the spouse receiving the asset assumes its existing tax basis (used to determine gain or loss) and holding period (short-term or long-term).

Example: If you give your spouse the marital home in exchange for keeping 100% of your company stock, the transfer is tax-free. Both the home and the stock retain their original tax basis and holding period for the new owner.

Tax-free treatment applies to transfers made:

  • Before the divorce is finalized,
  • At the time of divorce, and
  • After divorce, if they occur within one year of the marriage ending or within six years if required under the divorce agreement.

Future tax consequences

While transfers may be tax-free at the time, the recipient will owe taxes if he or she later sells an appreciated asset (where fair market value exceeds the tax basis).

For instance, if your ex-spouse receives 48% of your highly appreciated company stock, no tax is due at transfer. However, when he or she sells the stock, your ex will pay any capital gains tax based on your original basis and holding period.

Important: Appreciated assets come with built-in tax liabilities, which generally makes them less valuable than an equal amount of cash or non-appreciated property. Always account for taxes when negotiating a divorce settlement.

This rule also applies to ordinary-income assets — such as business receivables, inventory or nonqualified stock options. These can be transferred tax-free, but the recipient will report the income and pay taxes when the asset is sold, collected or exercised.

Valuation and adjustments for tax liabilities

A critical step in a divorce involving a business is determining its value. When valuing a business interest for this purpose, the valuator must understand what’s appropriate under applicable state law and legal precedent because the rules and guidance may vary across jurisdictions. The valuation process may be contentious, especially if one spouse is actively involved in the business and the other isn’t (or will no longer be involved after the divorce is settled). A professional valuation considers tangible assets (including equipment, inventory and property), intangible assets (including intellectual property) and other factors.

Potential tax liabilities are also considered during the valuation process. Examples include deferred taxes on appreciated assets, liabilities from unreported income or cash distributions, and implications from goodwill. These adjustments can significantly affect the business interest’s value and the fairness of the settlement agreement.

Nontax issues

There are a number of issues unrelated to taxes that a divorcing business owner should be prepared to address, including:

  • Cash flow and liquidity. Divorce settlements may require significant cash outlays — for example, to buy out a spouse’s share of the business or to meet alimony and child support obligations. This can strain the business’s liquidity, especially if the owner must take out loans or sell assets to meet these obligations. We can help assess the impact of these financial demands and develop strategies to maintain healthy cash flow, such as restructuring debt or revisiting budgets.
  • Privacy and confidentiality. Divorce proceedings may expose sensitive business information. Financial statements, client lists and proprietary data may become part of the public record. Business owners should work with legal and financial advisors to protect confidentiality, possibly through protective orders or sealed filings.

Plan ahead to minimize risk

Divorce can create unexpected tax and financial consequences, especially when dividing business interests and retirement accounts (such as 401(k) accounts and IRAs). The financial stakes are often higher for business owners, making careful planning essential.

We can help you navigate these rules and structure your settlement to minimize tax liabilities while complying with state community property laws. The earlier you address potential tax issues, the better your financial outcome after divorce. Contact us at the form below with questions or visit our related service page for more information on our business tax services with any questions about the new rules or your filing requirements. 

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